Some installations require the ability to individually track items of asset & equipment as they ‘move’ from one host location to another. Within SmartAsset, this capability is referred to as ‘Rotable Item Tracking’.
The basic identifying code used to represent an item of asset in SmartAsset is called the ‘asset code’. This code is assigned on the basis of the location and function performed by the asset item. Some customers refer to this type of code as a ‘Tag’ number.
In addition to this code, SmartAsset provides for a secondary identifier. The serial number is used to identify the physical item of asset that is currently installed at the location and performing the function designated by the associated asset code. When jobs are raised against a asset item as identified by its asset code, the related serial number is also recorded in the job and ultimately, in job history. This enables historical inquiries to be performed using either the asset code or the serial number. Using the former will retrieve all jobs performed on a specific asset location, irrespective of the installed physical item. Using the latter will retrieve all jobs performed on a specific physical item, regardless of where it had been used within the asset item hierarchy.
By nominating a asset item as being ‘trackable’, additional functionality is provided during entry of job completion data. A frame that displays the trackable item, its current host and any others attached to this location is included in the completion process. Using ‘drag and drop’ techniques, the user may remove a ‘failed’ rotable item from its host and send it to a nominated ‘repair’ workgroup by raising an associated ‘repair’ job, or return the item to the store (if repair is not required) or simply ‘scrap’ the item. A new rotable item is then expected to be assigned to the vacated ‘host’ item.
On completion of the repair job, the repaired rotable item may be returned to store and subsequently issued to another host location.
Audit trails are retained for these transactions including current meter readings (operating hours, etc) for subsequent historical tracking.